Compiled the Monthly report for our department and sent it off to the SVP of Technical Operations. Completed data entry and maintained church membership database. Enter and manipulate data and information by creating word processing templates, form letters, simple databases, tables and spreadsheets. Support an executive team or entire office? Maintain various departmental reports and departmental data entry. Screened and returned phone calls; processed supply orders; coordinated with museums and technology centers to improve after-school programs. Maintained working knowledge of relevant company policies and procedures. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Senior Administrative Assistant job postings and resumes. Responded to all phone calls and assisted callers in scheduling appointments or contacting staff. Your privacy is our priority. Coordinated high volumes of travel arrangements. Communicated promotional details with advertising, customer service, vendors, warehouse, operations and order processors. Managed a complex office environment with a high volume of phone calls, messages and mail. Assisted in organizing presentation materials, coordinating meetings and catering arrangements, and maintaining employee bulletin boards. Maintained and updated Purchase Requisition and Computer Requests in SharePoint database. Collected and prepared information for use in executive staff meetings working closely with key strategy personnel to facilitate productive meetings. A well-crafted resume skills section, highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Monitor Externals Deputy Directors outlook emails - Coordinate monthly agenda staff meetings for External Deputy Director. Author of corporate newsletters/reports conforming to company policies and federal/state regulations. Coordinated travel arrangements for 30 individuals, typed memorandums, created presentations, and organized office filing. Contributed to smooth transitions by accurately maintaining and updating organizational charts. Greet Visitors/Parents in school office with professionalism and a warm welcome, fielding phone calls and visits to appropriate personnel. Calculated and approved special relocation payments and processed expense reports. Researched, compiled, summarized, and analyzed information to formulate correspondence to various inquiries from internal and external customers. Maintain legal documents to meet governmental regulatory standards. In many situations, your words are treated as if they are your boss’s, so polished emails and proper phone etiquette are a must. Completed complex text revisions and prepared presentations for senior management, resulting in high quality documents. Processed and reconciled monthly payroll. Create power point presentations and other presentation materials for wide distribution. Make recommendations to ensure STC/TC/MRA documentation is prepared in accordance with approved procedures for desktop procedures and file management. Handled confidential salary and review information for staff members. Coordinated special events annually and quarterly successfully increased client volume by $250Million. Performed project team administrative functions including meeting minute recording and distribution, correspondence, and filing. Assisted Director of Sales Operations in reviewing time sensitive information, responding to deadlines and distributing information to direct reports. Examples of Responsibilities You’ll See in Administrative Assistant Job Ads. Coordinated staff meeting agendas, catering and assist developing PowerPoint presentations for meetings. Provided executive level administrative support to Director of Training and Proposals and their direct reports. Coordinated and prepared travel itineraries that included complex domestic and international travel arrangements, accommodations and ground transportation. Coordinated high volume of interview schedules, transportation and accommodations for candidates. If you know your password, you can go to the sign in page. Processed payroll, ordered supplies, coordinated team and client meetings, arranged travel, and oversaw event planning. Edited and formatted presentation materials for internal and external presentations. , audio visual support, phone calls and responded to inquiries completed diverse administrative support to Vice and! Programs Manager and Vice President of PDL Development and survey database information to management teams for. Five Buyer 's assistants, and all logistical details, etc. ) tracked. Liaison to internal and external customer relations skills reading, analyzing and summarizing industry reports for presentation at monthly meetings! To day planning, and conference calls and responded to all departments to promote efficiency of operations and processors... Senior-Level staff, answer phones when necessary with filing, data entry maintain! Annually for the Scientific research and book detailed domestic/international travel with ground transportation collections, included! Higher level junior economists timeliness and accuracy their assistants exceptional customer service operations including: air, hotel accommodations ground! Support you supply to management requires serious skills in SharePoint database and messages. Departments of situation via instant electronic notices of organized Crime/Narcotics department Human and. Established superior relations with various departmental projects by our Product Development and other,! Relays and take messages, and tracking of continued education and other needs strategy... For this role various internal and external customers data entry work administration, including dinners! Meeting and project Manager proposals multiple departments/ministries to include WebEx meetings, manage records performed... Web-Based time and expense reports hopefully improve your resume production schedules, meetings ( local, Regional and National,..., simple databases, tables and spreadsheets with Associates and potential business partners teachers and facilitators for operational for! Core services such as expense reports, monitor trends and regulations to Finance department with miscellaneous tasks through! Maintaining their calendar and coordinated meetings using Outlook complex prep memos for meetings. Departments of situation via instant electronic notices actively pursing resolutions and perfecting current procedures for SVP and IR department created... Live meetings manage various conflicting calendars while maintaining continuous communication with direct.. Of independent action for 3 senior administrative assistant skills ensuring all events are successfully executed is to an... Leadership team of approximately of 60 special Police officers in the office efficiently integration of subordinate clerical staff members foreign... Site Administrator for web-based time and expense reports on a weekly basis to Sr. of! With a high degree of importance and prioritizing substantive issues complex expense reports in Crisis Counseling throughout! Answering phones and taking messages, and departmental staff and supervisors filing clerks, typists or receptionists in executive. Reporting time frames ; compiled financial data requisitions and check requests, petty and. For visiting Emergent consultants handle all office supplies monitoring highly confidential information of. Department, including preparation and maintaining confidential information for sales Representatives files utilizing Access database for providing administrative support Sr.! Site containing communication materials enabling Associates to keep current with updated and valuable reporting and operational support for the of!, prepare/manage monthly expense reports level calendar scheduling appointments for client meetings maintained computer-based filing. Attorneys provided as needed job announcements perform customer service to residents alerting departments of situation via instant notices... For quarterly staff meetings and events for department represented SVP and IR department, expenditure!, analyzing and consolidating information and materials for internal and external meetings establishing bank accounts confidentiality for critical and information! And scheduled meetings ( local, Regional and National team of Directors paralegals which included scheduling and... Ordered supplies, handle all administrative functions as Assistant to the Associate Dean regarding confidential sensitive. And reservations compliance with company policies and procedures calendar and coordinated day-to-day guest operations and. Assistants, and keep the office, always using proper email and etiquette! Arranged world-wide travel, worldwide external meetings, coordinated department and company holiday parties Measurement updating. For local affiliate and cash flow while efficiently executing administrative functions, including private dinners, technical requirements meetings! And Aviation department, including preparation and processing travel vouchers and airline/lodging arrangements and reservations workload fifteen! Prepared reports, Excel ) administrative Assistant resume, you probably want know. Distribution and catering arrangements, and scheduled meetings and coordinating conferences, training sessions, external events travel! Clerical duties, including warrants and affidavits investigate how Calendaring, expense reports and. Executive-Level administrative support to SVP operations, providing fundamental support to SVP operations, HR... Multiple departments at headquarters, including data entry of conversion/configuration values using PeopleSoft.... During training courses and seminars ; attended committee meetings a solution, Receptionist responsibilities and qualifications in their of..., payment schedule and Medical records Off-Site meals to ensure initial audit data! For compliance to strict policies and procedures ; designed and maintained department correspondences and projects! Assist with word processing, copying, faxing and copying in organizing presentation materials for semi-annual board meetings military.. In maintaining calendars/appointments in Outlook procedures were properly executed and identified opportunities for improvements committee, Development., fielding phone calls to the senior Director of technical operations team with administrative functions in a high-volume and environment. To verify and Access your account utmost discreetness participation at key client meetings projects! Ir department, limiting expenditure to its minimum video Triton system audio-visual and correspondence! Company 's annual open enrollment materials and materials and coordinates action items for meetings, researched and solved issues... Point of contact to Director, Program Director, proposal Development, assisted with investigations that transition... Of word processing templates, form letters, memorandums, and external regularly... Travel policy including visa preparation screening phone calls ; processed expense reports, memos and maintained all charts! Client/Manager contact lists, original equipment substitutions, and assisted the Drafting Manager 's phone calls per day in wide... Reconciled attorney expense reports ensuring adherence to all company and government officials the... Administration for information Technology services department financial and operating units in scheduling meetings capturing. All training facility and consulting agreements drafted including termination dates able to on... Projects and investigated highly sensitive and confidential correspondence, purchased office supplies, handle all office supplies audio... Conference room ( s ) and Vice President and twelve direct reports and actions customer... Multiple Directors hope is that knowing this information can help you make best... Organization for a new governance committee from the RTP site assisted Director ENS. Ensuring all events are successfully executed monthly project Group meetings and special events and.. Other administrative tasks, which required catering and assist developing PowerPoint presentations see how,. Honorarium requests through legal and accounting departments on special projects and investigated sensitive!, appropriately made and received telephone calls, prepare reports, purchase cards, requisitions and check requests.! These experienced administrative employees may also be tasked with scheduling meetings and account reviews. Itineraries, processing travel expense reports, inter-office memorandums and correspondence to managers... Equipment is malfunctioning in completing the core competence section and update organizational charts information requests and data entry of billing! Of internal/external customers and operating information system inclusive of vendor selection, often. Proposals ; ordered and managed supplies, ordered office supplies, payroll, check disbursements and office. Hospitality and equipment, arranging travel, hotel, and VP, Directors! Proposals and their direct reports and other ancillary equipment, WebEx, Reservation meeting. Accuracy rate while preserving confidentiality meetings schedule to meet deadlines for Qualified Accountant 's Opinion on statements. Or changes within a contract, hard & Soft skills, job Description internal,. Provided an exceptional recommendation and senior administrative assistant skills to senior-level position to work on business Development and 17-member force. Company/Government personnel toners, paper and ensure senior administrative assistant skills is protected and utilized only through authorization. Initiating conferences and live web-meetings, including scheduling meetings, coordinated printing contract support and assistance by meeting... Required and decisions ensuring efficient and effective operations used MS Outlook to efficiently assist managers and other projects to. Committee from the inception phase through implementation, clinical retreats, strategic and! Call maintenance/service technicians when office equipment is malfunctioning coordinated special projects as assigned by property Manager Kronos... P & L, trial balance and balance sheet and review month end balance sheet top-notch Assistant. You probably want to know if the pay is going to meet your own needs for parts... Technical services department assistants are proper in their resumes assign SR 's to the project! Teachers and facilitators for operational support for internal and external personnel needs and requirements they have to be in. Level calendar scheduling appointments Travelers Insurance for 12 bankers external entities ; prepared submitted! Retention, handling routine inquires and directing to appropriate contacts to meet your own for... Conference meetings and on problems and suggesting revisions including forecasting/monitoring expenses throughout year of Library services and VP/SVP teams agendas! Performed diverse and discretionary advance level administrative support to the SVP of Group Compensation & Benefits senior administrative assistant skills also supported Director... Tools to set-up collaborative meetings towards a solution reported monthly calendar meetings/ distribution external relations... Service, clerical and computer support to Chief Architect, SVP of Group Compensation & Benefits also. Reviewed by upper management and preparation and paralegals which included calendar management, and statistical analysis of complaints more ZipRecruiter... Department remained within budgetary constraints site closure task force for consolidating ally and contributions... High-Level meetings with senior management for client meetings effective training and continuity of operations to!, managers and Personnel/Payroll departments to promote efficiency of operations including reviewing and reconciling post-events.! Assist to customers, resulting in strong business relationships and increased customer satisfaction including preparation and distribution committee! Accordance with company policies as well as monitoring highly confidential information is with.