connect a chart to a different pivot table, On the Ribbon, click the Design tab, under PivotChart Tools. The window pops up and the new sheet is in the background, but there are no listed connections. Would really appreciate having comments for each major step explaining what the code is actually doing. When the Change PivotTable Data Source dialog box opens, press the F3 key on the keyboard, to open the Paste Name window. Delete the original pivot table. Kind regards, Ezequiel. As an Amazon Associate I earn from qualifying purchases. If you want to change the data source for a single Excel Pivot Table, you can use a command on the Ribbon. This is the option we want. It only happens when I have two/multiple pivot tables using the same data source. When I attempt to use the macro on the original file, only 72 of the 105 pivot tables get updated, the remaining pivot tables have the original data source. So this is the question, how can I do it automatically? hey Debra, thanks for the great macro- works really well ! Select any cell in the pivot table. Very useful. @Jan Karel PieterseI have a pivot table and chart in (current) Office 365 with dates in the row column; when I follow the same steps as described below, there is no "Number Format" button showing in the Field Settings dialog - see screen copy below.Why is that? New to macros, trying to make this work for my file. If you create a pivot chart for one of those pivot tables, you might spend a long time setting it up, with specific formatting and design settings. So, you can’t directly change the pivot chart source, but with a few easy steps you can solve this problem. First, you’ll make a copy of the chart, and unlink it from the pivot table, to create a static chart: If you click on a series in the pasted chart, you’ll see the labels and values, instead of the original cell references. It also causes the display to behave unusually and I am unable to save the file. Follow these steps, to change the data source for a single pivot table. Learn how your comment data is processed. After you create a pivot table, you might add or change records in the source data. Now go to project explorer and find the sheet that contains the source data. Change Data Source - Named Range If you want to change the data source for all the pivot tables in a workbook, based on a named range, you can use the following code. thank you for sharing. It would be nice to copy that chart, and use it for another pivot table, but you can’t alter the source data for a pivot chart. Select a cell in the pivot table that you want to change; On the Ribbon, under PivotTable Tools, click the Options tab; Click the upper part of the Change Data Source command; When the Change PivotTable Data Source dialog box opens, press the F3 key on the keyboard, to open the Paste Name window. Answer: Select the Options tab from the toolbar at the top of the screen. Next, you can link the chart to a different pivot table. Excel tutorial on how to update pivot table when source data changes in Excel. In Change Pivot Table Data Source dialogue box that appears, click in Table/Range box and select the entire Data Range (including new Rows & Columns) that you want to include. Hi, thank u for ur videos, unfortunately I wasn’t able to do it. As an Amazon Associate I earn from qualifying purchases. When you change a data source, the columns in the tables in your model and those in the source may no longer have the same names, though they contain similar data. Then throw the below code in that workbook so you can use the power of VBA to automatically adjust the Source Data for your Pivot Table. This workbook does not exist anymore and we want to change the datasource to a tab in the same workbook as the chart. How to Show Excel Preview Picture When Opening Files, Get Good Dates With Excel Data Validation, Select a cell in the pivot table that you want to change, On the Ribbon, under PivotTable Tools, click the Options tab, Click the upper part of the Change Data Source command. Thanks for the tip. We’ll take a look at the Data Source setting, and see how you can connect a chart to a different pivot table. Also note that it doesn't work unless you delete all your slicers. Macro has been very helpful. This will free up the Pivot Chart to allow you to link to a new data source. Ran into the same Excel resource error as a prior user has had. 3. In the Data group, click on Change Data Source button.. Hoping someone can help me with my question regarding source data and pivot tables. I've added a new page on the Contextures website – Excel Pivot Table Data Source – with sample code to update all the pivot tables. Copy the original Pivot table (Data source) to a new location, maybe on the same sheet. This could be used, for example, if you have changed the original data source into an Excel Table, and you want to use a named range that is based on the new table. Right-click the pivot chart’s Chart area or border, and then in the popup menu, click Copy. It dropped my Data Labels and put Markers on all the line series, none of which resemble the original chart. Click on the named range that you want to use, and click OK; Click OK to close the Change PivotTable Data Source dialog box. When we open the Change PivotTable Data Source dialog (see picture below), it shows the current table/range like this: Double click on it. This doesn't work for me. When i cut and paste it still says pivot chart tool, Your email address will not be published. Unlike a normal chart, you can’t change the source data in a pivot chart. Example. Hello! You may adjust the pivot table based on how many copies you’ve made. Both halves contained the data set. On the Ribbon, under the PivotTable Tools tab, click the Analyze tab (in Excel 2010, click the Options tab). On the Ribbon, under the PivotTable Tools tab, click the Analyze tab (in Excel 2010, click the Options tab). If you want to change data source for all pivot tables in a workbook, you can use a macro, instead of making the changes manually. You can also copy the original pivot table back in the same location and modify it. group a Date field in a pivot table using the Group feature, the number formatting for the Day field is fixed. Your email address will not be published. Answer: Select any cell in the pivot table. In the Data group, click on Change Data Source button and select "Change Data Source" from the popup menu. When the PivotTable and PivotChart Wizard window appears, click on the Back button. Select any cell in the pivot table. Click any where in the pivot table; Go to Analyze Tab>>Click on Change Data Source available in Data Group; Change Data Source Option. If you have several pivot tables in a workbook, and want to change all of them to a new data source, you can use a macro, instead of making the changes manually. After you create a pivot table, you might add or change records in the source data. I tried it and unfortunately it works only from excel to excel. If the source data and pivot tables are in different sheets, we will write the VBA code to change pivot table data source in the sheet object that contains the source data (not that contains pivot tables). Here’s how to find and fix the pivot table source data, so the correct data appears. Required fields are marked *. When the Change PivotTable Data Source window appears, change the Table/Range value to the new data source that you want for your pivot table and then click on the OK button. Video: Find and Fix Pivot Table Source Data This should do the trick. In an Excel file, you might have a couple of pivot tables on different worksheets. You can update your pivot table to reflect changes in the initial source range (e.g., if it was extended by new rows or columns, or existing records or fields were removed), or rebuild the report based on a completely different cell range, as shown in the example below. For the sake of this question, lets say all of this is on "Sheet1", the data is in cells A2:F25, and the pivot table … How do I change the data source for an existing pivot table? On the Ribbon, under the PivotTable Tools tab, click the Options tab. Regards! In the Data group, click the top section of the Change Data Source command. To see the steps for changing a pivot chart’s data source, watch this short video. If you want to change the data source of a Pivot Chart in Excel, you have to break the link between this Pivot Chart and its source data of Pivot Table, and then add a data source for it. When I applied the macro to the split workbooks, all the pivot tables are updated and I don't have the problem with the display or saving the file. To change the data source of a PivotTable to a different Excel table or a cell range, click Select a table or range, and then enter the first cell in the Table/Range text box, and click OK To use a different connection, do the following: Click select a Use an external data source, and then click Choose … … One a tab I have columns of data which is the source data for a pivot table I have just below. With the chart selected, on the Excel Ribbon, click the Design tab, under Chart Tools, Click Select Data, to open the Select Data Source window, Click any cell in the pivot table, and click OK. I didn’t know you could do this. We can insert a pivot table timeline for filtering our pivot table dates. When you refresh the pivot table later, sometimes the new data doesn’t show up. You must do it manually using menu “Change Data Source”. In the Data group, click on Change Data Source button.. In the Data group, click the top section of the Change Data Source command. On the Excel Ribbon, click the File tab, and click New, then create a new blank workbook. Required fields are marked *. 3. 3. The chart in powerpoint stays linked to the original pivot table in Excel even if you copy it in a new powerpoint presentation. As an experiment I split the workbook, so that about have the pivot tables was in part 1 and the other half in part 2. Step 1. Hi, I have recently been experiencing what must be a bug in Excel where I try and change the data source of a pivot table, but nothing happens and it just stays as the same old data source. It has the following format “Day-Month” or “d-mmm”.If we try to change the number format of the Day/Date field it does not work On the Excel Ribbon, click the Home tab, and click Paste. Change range in this window and click on OK. This article is very useful. Found this solution to be very helpful for a workbook that contains 35 worksheets and 105 pivot table all drawn from the same data set (lots different views of the data needed). Before that we have to format source table as Table . Your email address will not be published. Question: In Microsoft Excel 2007, I've created a pivot table and now I need to change the data source. Saved me time. How could it work without deleting slicers? To change the source data for an Excel pivot table, follow these steps: Select any cell in the pivot table. Question: In Microsoft Excel 2010, I've created a pivot table and now I need to change the data source. To locate the source data for a pivot table, follow these steps: 1. To identify the data source, place a cursor inside the pivot table in any of the cells, and it will open up two more tabs at the ribbon as “Analyze” & “Design.” Go to “Analyze” and click on “Change Data Source.” This will open up the below window, and also it will take you … Press CTRL+F11 to open the VB editor. This site uses Akismet to reduce spam. The original file had slicers for some of the pivot tables, but I removed those before first attempting to apply the macro to the entire file. This breaks the mapping—the information that ties one column to another—between the columns. I just discovered/created a new and easy way. How do I change the data source for an existing pivot table? What This VBA Code Does. Do we have a way to change the data source to a range instead of a named range? Thanks for the tip…it’s long winded but better than refromating everything…not sure why it doesn’t let you copy a sheet with a pivot table and chart and automatically link it in the to the new pivot table…used to work in the previous versions…they’ve really messed it up…. We will select Date and drag the scroll bar to choose the specific period we want; Figure 8 – Insert a timeline. However, I seem to have run across some limitation either in Excel or possibly insufficient internal memory (2Gb currently). The static chart changes back to a pivot chart, and if you open the Select Data Source window again, you’ll see the reference to the new pivot table. Click on the named range that you want to use, and click OK. Click OK to close the Change PivotTable Data Source dialog box. Follow these steps: In the Power Pivot window, click Design > Properties > Table Properties. May I retract on what I've said? 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